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Privacy policy

We are committed to protecting the personal information that you provide, and recognise the importance of being clear about how we intend to use it.

All personal information provided by you through this website (the Website) will be under the control of Anchor Hanover Group acting as Data Controller and in line with the General Data Protection Regulation (EU) 2016/679 (GDPR). Our registered office is The Heal's Building, Suites A&B, 3rd Floor, 22-24 Torrington Place, London, WC1E 7HJ. We are registered with the Information Commissioner's Office (ICO) and our registration number is Z7000835.

This privacy notice explains how we may use any personal information we collect about you when you use the Website. You should check this page from time to time to ensure that you are happy with any changes. This notice is effective from November 2018.

What is personal information?

Personal information is information that alone or combined with other information may identify you. Under the GDPR personal data is defined as: 

“any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.

We do not consider personal information to include information that has been anonymised so that it does not allow you to be identified.

What personal information we may collect

When you visit the Website we may ask you for personal information to allow us to contact you to deal with your request or enquiry. This may be collected when you enter your details into any of the forms within the Website, such as those we have provided to contact us or provide us with feedback on our services. It may also be collected when you correspond with us by telephone, email or otherwise. We may also collect information about your activity whilst you use the Website or if you share any of its content by clicking the social media buttons. 

The information we may collect from you includes the following personal information:

  • If you ask us to contact you - your full name, email address, telephone number and any personal data you may choose to include within the free text box
  • If you submit your postcode or location to find a service and your home is the only property that uses that postcode – your full postal address
  • When you visit the Website and have chosen not to disable cookies – technical information such as your Internet Protocol (IP) address, the browser type and version, time zone setting, browser plug-in types and versions, operating system and platform  as well as information about your visit including the full Uniform Resource Locators (URL) clickstream to, through and from the Website, the pages viewed or searched for, page response times, download errors, page interaction information and methods used to browse away from the page and any phone number used to contact us.
  • If you apply for a job and complete and submit an online application form and attach your CV – any personal data that you have included in that form and CV.

What is an Internet Protocol (IP) address?

An IP address is a number that can uniquely identify a computer or network device on the internet.

How we intend to use your personal information

We process the information held about you for a number of reasons and upon different legal bases depending on the reason for which we have collected or obtained your personal information. The main reasons we process your information are:

  • To provide a service: this is necessary for the performance of, or to take steps at your request prior to entering into, a contract with you.
  • To send you further information about our services or survey your opinion: we may also retain your details to provide you with information about our own service we think you may find interesting, or send you a survey about your experience with us. We will do this using the contact details you have provided. This is necessary in order to fulfil our legitimate interest in providing you with this information. Every time we contact you for such marketing purposes we will give you the opportunity to opt-out of receiving further marketing materials. The marketing section below will provide you with further information regarding opting out.
  • If you are enquiring on behalf of someone else, we may need confirmation you are authorised to act on their behalf before we can discuss their personal details.
  • To ensure that content on the Website is presented effectively, administer our Website and keep it safe and secure:  This is done in order to comply with our legal obligations and in accordance with our legitimate interests.

Will my personal information be shared with other organisations?

The personal information that you give to us via the Website may be transferred to our third party providers who undertake the following online services on our behalf.  These organisations are:

  • Google Maps if you enter your geographical information should you need directions to any of our locations
  • Share This if you choose to share any content of the Website by clicking the social media buttons; and 
  • Organisations who host the Website on our behalf

We may also share your information with other organisations in the following circumstances:

  • If we are required to do so by law
  • If Anchor Hanover or substantially all of its assets, are acquired by a third party, in which case personal data held by us about our clients will be one of the transferred assets; or
  • If we transfer our rights and duties under this Policy.

Any third parties that we share your data with are obliged to keep your details securely and to use them only to fulfil the service they provide to you on our behalf. When they no longer need your data to fulfil this service, they will dispose of it in line with Anchor Hanover’s procedures. If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.

All the above organisations will process your personal information inside the EEA. 

All about our marketing

Where you have expressed an interest through submitting an enquiry or requesting information, we may wish to contact you for marketing purposes to promote other related Anchor Hanover services to you or to ask you to take part in our survey.  This could be by post, telephone, email or text message.  We will give you the opportunity to opt out of receiving such marketing materials from us when we collect your information and each time we contact you we will check that you are happy to continue to receive further direct marketing.  You can opt-out of receiving marketing material form us at any time by contacting us using the details shown below. We will not pass your personal details on to any other organisation for the purposes of marketing.

How to stop marketing

If you no longer wish us to contact you, please let us know by email to webmaster@hanover.org.uk or by using any of the other contact methods in the "How to contact us" section below or on the Contact us page of the Website.

How long will you keep my personal information?

Your personal information will be retained by us, and those organisations that process your data on our behalf, for as long as is necessary for the required service to be provided to you. Anchor Hanover is required to retain certain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business and sector requirements and agreed practices. All retained personal information we hold is subject to the controls of our data protection and retention policies. Further details of our retention policy can be obtained by emailing dataprotection@hanover.org.uk.

Where will my personal information be kept?

Your personal information will be under the control of Anchor Hanover as detailed in this notice. However, the security of your data transmitted to and from the website cannot be guaranteed and is entirely at your own risk, as the internet is never completely secure.

Changes to our privacy policy

We will regularly review our privacy statement to ensure it reflects the personal information that we may request from you, and how we may process it. The date of subsequent revisions of this policy will be recorded at the beginning of this notice.  

Your rights as a data subject

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

  • Right of access – you have the right to request a copy of the information that we hold about you.
  • Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
  • Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
  • Right to restriction of processing – where certain conditions apply you have a right to restrict the processing.
  • Right of portability – you have the right to have the data we hold about you transferred to another organisation.
  • Right to object – you have the right to object to certain types of processing such as direct marketing.
  • Right to object to automated processing, including profiling – you also have the right to object to being subject to the legal effects of automated processing or profiling.

Can I find out the personal data that the Anchor Hanover holds about me?

Anchor Hanover at your request, can confirm what information we hold about you and how it is processed. If Anchor Hanover does hold personal data about you, you can request the following information:

  • The identity and contact details of the person or organisation that has determined how and why to process your data. In some cases, this will be a representative in the EU; 
  • The purpose and legal basis for processing;
  • If the processing is based on the legitimate interests of Anchor Hanover or a third party, information about those interests;
  • The categories of personal data collected, stored and processed;
  • The recipient(s) or categories of recipients that the data is/will be disclosed to;
  • How long the data will be stored;
  • Information about your right to withdraw consent at any time;
  • Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data;
  • The source of personal data if it wasn’t collected directly from you; and 
  • Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.

In the event that we need to establish your identity before responding to a request to exercise your rights we may request that you provide us with ID, for example passport, driving licence, birth certificate, utility bill (from last 3 months).

If you would like a copy of some or all of your personal information, please contact us by using the details below.  No charge will be made for this service.

We want to make sure our personal information is accurate and up to date. By using the contact methods below or the Contact us page of the Website, you may request that we correct or remove information you feel is inaccurate.

Complaints

In the event that you have any questions about our privacy policy or information we hold about you or you wish to make a complaint about how your personal data is being processed by Anchor Hanover (or third parties as described above) please contact Anchor Hanover’s Data Protection Officer by:

  • Writing to the Data Protection Officer at Anchor Hanover, The Heal's Building, Suites A&B, 3rd Floor, 22-24 Torrington Place, London, WC1E 7HJ
  • Email: dataprotection@hanover.org.uk
  • Using the contact us section of the Website

Please note that if you contact us by telephone, your call maybe recorded for training and quality purposes.

You also have the right to complain to the ICO about how we have processed your personal data. The ICO can be contacted at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, by telephone on 0303 1231113 or through the website www.ico.org.uk.

How will my personal information be handled if I become an Anchor Hanover customer?

To see how we handle the privacy and personal information of customers, please read our Customer Privacy Notice.